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13 Tips For Leading And Managing Remote Teams

Additionally, you’ll be able to create a remote team culture that will keep your team members motivated and engaged. There are several ways to make the remote-work experience highly productive, engaging, and enjoyable for your team. To build trust, you need to create a culture of accountability on your remote team. While adjusting to a remote work culture, employees can feel isolated and disengaged. This Gallup poll shows that almost 70% of employees are either not engaged or actively disengaged, and that was in co-located teams.

  • Of course, this may not look the same for every team, but here are a few strategies to ensure you head in the right direction.
  • When you are managing a remote team, it’s your duty to make sure that everything runs smoothly and for this effective communication is required.
  • The best way to manage a remote team is to have the right plan and tools to fit your team’s needs.
  • Be a good example, and try to work with your remote workers to fit in their time-zone.
  • Don’t miss out on opportunities to build trust – work late if you have to connect and communicate with your remote team.
  • That can make your remote working model easy and interesting for employees.

Remote leaders know blame and shame can poison a team’s psychological safety. They focus on key learnings, address trends, and focus on levers of change. A lot can get lost over lagging Zoom calls and written Slack messages. When miscommunication happens the best teams give a benefit of doubt.

Setting Fuzzy Goals And Objectives

Remote onboarding can be a daunting task, especially when you never meet face-to-face. Effective managers always took the opportunity to lay out the virtual welcome mat and emphasize community. They paired new teammates with buddies, outlined everyone’s work-with-me guides, and ensured documentation was clear and concise. The majority of companies have weathered indefinite work-from-home for almost a year now. Productivity has thrived in the pandemic with 94% of employers reporting the same or higher productivity than before 2020. With the anniversary of COVID-19 and cases still on the rise, remote work is less of a temporary experiment and more of a strategy for the future.

It might additionally contain guidelines on the dos and don’ts in making requests and expressing concerns and suggestions. It’s essential to set clear guidelines when it comes to productivity in a telecommuting workplace. Business owners accustomed to monitoring productivity based on pure worker visibility can easily struggle with remote employee management. Employees, too, may feel out of sorts in the beginning while they adjust to significant changes. However, being proficient at managing these workers is increasingly vital, and requires mental and procedural shifts, especially for those used to working with a team physically.

Apart from the struggles listed by Buffer, leading virtual teams can pose its own set of unique challenges. In a report by Buffer, remote teams have their own set of struggles. Some common struggles are improper communication, loneliness, distractions, etc. Often, when workers and employers communicate by phone or video chat, what is heard and seen may not be the same. This can lead to misunderstandings and miscommunication, especially in emotionally charged topics.

Although it’s essential to see how well team members meet expectations, don’t oversee their actions too closely, as that can breed distrust. Keep in mind, identifying areas for automation and removing or introducing tools will take time. So be sure you’re regularly reviewing performance with employees to identify potential opportunities or difficulties worth exploring.

Four Strategies For Managing Your Remote Team

There can also be problems in translating messages from text to speech, since nuances and emotions are missing. Being away from a physical workspace can mean employees will work in an environment with more distractions and interruptions. This may, among other effects, result in longer turnaround time for projects. Employers used to workers’ physical presence may experience some uneasiness when they find out that someone might be moving around the house or playing games during break time. An understanding, adaptive, and professional approach between both parties is critical. Workplace encounters are, of course, significantly lacking in a remote workplace.

effectively managing a remote team

Even if you have a robust training and employee development program in place, it may be falling by the wayside due to being remote. Part of working remotely, and even in the office, is harnessing the right tools. It can be easy to overdo it and invest in too many tools that bog down workflows rather than improve them.

Create A Tip Sheet For Employee Suggestions

You may not fully understand their situations like you would when interacting in-office and need to realize that each individual’s adjustment will play out differently. Create additional slack channels, have virtual meetings that combine different teams, hold weekly company-wide info sessions to convey broader strategy. It may seem like overkill, but the more you encourage regular collaboration and set up the channels to do so, the more likely that everyone stays informed and encouraged. As a manager or business owner, you’re likely experiencing your own challenges with remote work outside of helping your employees manage the transition. However, there are some quick adjustments you can make to not only help your staff but make your new work from home life a whole lot easier. It prevents them from spending time on unnecessary rework or missing deadlines.

effectively managing a remote team

Don’t miss out on opportunities to build trust – work late if you have to connect and communicate with your remote team. Right now, remote working–or, working from home–has become more than a trend. As a result, there are thousands of team leaders and managers who find themselves suddenly managing a completely remote team. Honestly, that can be scary, especially if it’s the first time you’ve ever had to do so and didn’t have a lot of time to prepare. I feel that in the future, remote work will become increasingly common.

Set Documentation Standards

Like managing your business finances and strategy, your remote work processes will never be perfect. Rather than being discouraged, focus on the opportunity to improve and grow your business. However, the https://globalcloudteam.com/ benefit for you and your team is that you aren’t restricted to hiring people locally. You have a much larger talent pool to work with that means you have a greater chance of finding the right person.

While many companies are successful as remote teams, there are team leaders who are still struggling to successfully manage remote teams. The number one tip to help you manage remote teams, is to use efficient communication tools. Statistics show that up to 32% of employees cite a lack of communication as the reason behind burnout, and you need top-of-the-line tools to help overcome this issue. One of the best tools for remote teams to leverage is video conferencing. Not only does it help with communication and collaboration, but it can also serve as emotional support for remote workers that feel isolated.

effectively managing a remote team

Understanding their problems and not judging and comparing their situation with other team members is an important step. That can make your remote working model easy and interesting for employees. As previously discussed, due to the absence of training on the work-from-home model, even high-performing employees can be defocused on their goals and responsibilities.

Just because you have a group of people doesn’t mean you have a team. Don’t expect your team to become a high-performing team without doing the hard work of helping them to gel. In 1965, Bruce Tuckman, a psychologist, Managing a Remote Team identified that a team goes through 4 stages of development and these are – forming, storming, norming, and performing. You could create a Facebook Group, WhatsApp group, or Slack channel for non-work related chats.

Instead of focusing on activity or hours worked, focus on the outcomes and measure your team accordingly. It can be difficult enough to coordinate meetings and meetups when you’re all under one roof—when you’re distributed across multiple time zones, it can get complicated quickly. Your motto when building a remote team should be, in the words of Zapier CEO Wade Foster, to “hire doers.” A doer is someone who will make things happen, even in the absence of direction.

Having a healthy chat with personal goals and daily activities makes employees feel good. While managing remote teams can pose different challenges, by following the suggestions outlined within this post, you can become an effective remote team leader. You should celebrate personal milestones like birthdays, anniversaries, and graduations to help your team gel. When you’re managing remote teams, you want your team members to have good relationships, and in a remote environment, that takes effort and creativity.

Tips For Successfully Managing Remote Teams

I believe that open communication with members is a beneficial method. To motivate team members, the team leader must be flexible while setting goals. Before you can effectively track your company’s progress, you must first evaluate workers’ performance, which begins with properly managing remote teams.

If you are struggling to create a highly productive remote team, the following steps can do wonders. Just because your team is working remotely, doesn’t mean that they don’t need personal development. Continually developing your team members’ skills needs to be a priority. Remember you are not just leading a team, you’re leading individuals working as a team.

For example, if you’re a manager and have weekly one on one check-ins with your team, sending reminders can be time-consuming. So, create a regular automated reminder attached to each employee’s calendar that alerts them a set amount of time before the meeting. Each of the tips mentioned above and advice requires patience, attention, flexibility, and consistency. Working out on these tips can lead to better results and help the management handle the remote teams more easily and comfortably. Also performing some remote social activities or maintaining a dress code for several occasions can make the employees feel like the office in the home.

Free Team Chat App

These 21 tips cover only the tip of the iceberg when it comes to supporting your remote team. At the beginning of the COVID 19 crisis, most of us probably didn’t expect remote work to last as long as it has. It seemed like a solution suited to the requirements of global pandemic mitigation.

I like to say that your organization or team culture is your internal brand. As I mentioned above, you lead individuals and you create a team. That’s not always a straightforward process, especially when you aren’t physically in the same office. Some people on your team might need more attention to close specific skill gaps. By making the effort to know your team members you will be able to identify training needs and opportunities on your team. While Zoom calls are on the rise during the COVID-19 Pandemic due to remote work, there is nothing more irritating than having a video conference without having an agenda.

Provide Structure

Be a good example, and try to work with your remote workers to fit in their time-zone. When you are managing a remote team, it’s your duty to make sure that everything runs smoothly and for this effective communication is required. Encourage your remote team members to keep normal hours that you all agree to. This is even more necessary when leading virtual teams because the distance can lead your team members to feel isolated and potentially unappreciated. Organizational culture can be defined as a set of beliefs, values, and ethics that contribute to the unique social environment of any organization. The way you handle your people, conflicts, issues, and the other essential things, is all a part of organizational culture.

Effective Team Collaboration

The organization should be prepared with a list of all needed resources and reimbursement that must be paid to its employees. Around the world, most of the workforce started to work from home to cope with the pandemic. Even post COVID-19, managers are strategizing the best remote working tips to lead their teams at ease.

Taking breaks is one of the simplest ways to keep mental health in check. This virtual face-to-face assessment could be the perfect time to ask for project management feedback and suggestions on how to move forward. With several businesses online, equipping your employees with these resources will set them up for success and increase productivity. Your check-ins don’t necessarily have to be daily — schedule check-ins based on what works best for your team, pending projects, and work hours. Managing a business and all of the different teams within it is difficult. Throwing remote work into the mix can make it even more complicated if you’re not prepared to adapt.

So, focus on core applications that elevate your team and if possible, help automate specific tasks. Being a mentor and coaching your team is one of the best remote working tips to make your employees more efficient. Facing issues while working is normal for every employee, and coaching in every step is ideal for a manager.

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